Rules in HOAs and bodies corporate must be reasonable

Rules in sectional title schemes are prescribed by the Sectional Title Schemes Management Act, whereas establishing the rules in homeowner association (HOA) run estates can be slightly more complicated than sectional title schemes, as it depends on whether the HOA is a non-profit company or as a common law association.

“If run as a company, there is more leeway and directors can decide to implement self-serving rules in their estates,” says Michael Bauer, managing director of property company Saproperty.com, which provides sectional title management and estate management services to homeowners associations.

“In sectional title schemes management rules are there to prescribe the way sectional title scheme administrative duties by the trustees are carried out. The way the rules are set out is the way all sectional title schemes must be run.

“Conduct rules govern the behaviour of residents, which are prescribed within the regulations and cover issues such as pet ownership, refuse removals, usage of common and exclusive use areas, vehicle parking, and so on.”

He says the conduct rules and some of the management rules can be changed if the owners in a scheme decide they need amendments made. If a management rule is to be changed, a unanimous resolution is required and conduct rules need special resolutions. These can be amended by applying to the Community Schemes Ombud Service (CSOS), who will evaluate whether they are just and applicable, and then approve them if they are.

“Because any amendments to rules in sectional title schemes have to now be approved by the CSOS, there is less chance of unreasonable rules being made and passed,” says Bauer.

“However, HOAs have been known to pass “odd” and unreasonable rules, purely because of the way the HOA has been established. And if it is run according to The Companies Act or by the LUPO (Land Use and Planning Ordinance) Act rules, the directors may establish rules that seem unreasonable to many others.

“For example, the HOA might insist that it has full control of all service providers within the scheme. This could be because the HOA gets kick-backs in some way or some of the directors do. This eliminates competition and keeps control of who has the right to enter the estate, but also stops residents from choosing the service providers they like and trust to do the job. This has been known to extend from choosing a plumber or building contractor, to which estate agent will be entitled to work in the estate and sell properties there.”

Another unreasonable HOA rule, is one where the HOA can restrict the buying of prepaid water or electricity – again as it controls the service provider – unless all levies are paid up to date.

The Companies Act provides that the directors can make rules and that these rules must be published and ratified by the members of the company, but allows the company’s Memorandum of Incorporation (MOI) to restrict or remove this entitlement.

“The complication with this is that the rules referred to are company governance rules not HOA governance rules, which are more commonly called conduct, estate or house rules. Company governance rules should deal with the running of the company itself, which would be the election or appointment of directors, meetings, membership of the association, meetings of members, financial matters and record keeping,” says Bauer.

“The owners of properties in any HOA estate are legally bound to the rules as these are registered as a title deed restriction in favour of the HOA. While these are usually put in place to protect the interests of all the owners in the estate, some can become or be seen to be an infringement on the basic rights to an enjoyment of a property,” says Bauer.

Visit https://www.saproperty.com/sectional-title-and-hoa-management-services/, call Michael Bauer on 083 255 4442 or email michael@saproperty.com.